Japanese Resume (Rirekisho) Maker in English – Free PDF

1. Basics

Year format on the resume Western (2026) Japanese era (令和8) Both are accepted. Use one style consistently. Government and traditional companies often use the Japanese era. Date of the resume (as of) Use the day you submit or mail it. Date of birth Full name (氏名) Write it as on your residence card. Alphabet (family name first), katakana, or kanji are all fine. Name reading (ふりがな) Katakana is fine. The converter works on how the name sounds: type sumisu jon for Smith John, then check the result. Gender (optional) On the government form this is optional and may be left blank.

2. Photo

No photo yet

Choose photo Zoom Drag the photo to move it. The frame is 3:4, printed at 30 × 40 mm (the usual 履歴書 size). Use a recent photo, plain background, facing front, from the chest up.

3. Address & contact

Postal code (〒) Phone Current address in Japanese (現住所) Write it in Japanese, from prefecture to room number, exactly as on your residence card. Do not abbreviate (write 「東京都」, not just 「新宿区」). Address reading (ふりがな) Reading of the place names only. Numbers and building names can be left out. E-mail (optional)

Different contact address (only if you want mail sent elsewhere)

Postal code Phone Address Reading E-mail

4. Education (学歴)

List from high school (or junior high) onward, oldest first. Write school names in Japanese where possible. See the word helper below.

5. Work history (職歴)

Oldest first. Include full-time jobs. Part-time jobs are usually only listed if relevant. The 履歴書 shows join / leave lines; the extra details are used for the 職務経歴書 (Pro).

6. Other lines (optional)

Anything else for the history table, e.g. 「来日」, 「日本語学校にて日本語を学習」, 「ワーキングホリデーで来日」.

7. Licenses & qualifications (免許・資格)

Pick a common one to get the correct Japanese name, then edit the score/level.

8. Motivation & requests

Motivation, skills, strengths (志望の動機、特技、アピールポイントなど) – in Japanese About 200–300 Japanese characters fits well. Long text is shrunk to fit the box. Requests (本人希望記入欄) If you have no special request, the standard phrase 「貴社の規定に従います。」 is used. Residence status (optional – added to the requests box) Employers must check work permission, so stating it up front can help. Copy the exact wording from your residence card.

9. Shokumu keirekisho (職務経歴書) Pro

A second document most mid-career employers ask for. It uses your jobs from section 5 plus these fields.

Career summary (職務要約) Skills you can use (活かせる経験・知識・技術) Self-PR (自己PR)

Save as PDF

This is a Pro feature